Key Job Responsibilities :
Oversee day-to-day office operations, performing general office duties, such as ordering supplies, company asset management, and equipment maintenance.
Office expense monitoring and record keeping. Effectively manages all bills & invoices to make sure payments are made in time.
Gift purchasing and record keeping for reconciliation.
Attendance keeping and monitoring, staff leave management.
Provide administrative assistance to payroll as needed.
Provide administrative assistance to recruitment as needed.
Liaise with landlord/real estate agent/building management for any enquiries, assistant in office renting/lease termination as required.
Organize and maintain office files, records and database in a systematic manner.
Help to deal with the visa and all other related documentation requests from team members.
Monthly work report to HQ.
Other ad-hoc tasks as required.
Bachelor’s degree in a related field (Administration, Management, etc.).
At least 2-3 years of experience in office administration.
Ability to manage administrative tasks and oversee daily operations.
Strong time management and planning skills.
Proficient in preparing documents, maintaining records, and tracking expenses.
Skilled in using office software (e.g., MS Office).
Capable of reviewing financial documents such as bills and invoices to ensure timely payments.
Detail-oriented in handling essential documents, such as visa applications.
Excellent communication skills for coordinating with internal teams and external partners.
Ability to liaise with service providers, such as landlords or other agencies.
Adaptable and able to handle urgent tasks or unforeseen issues effectively.
Experienced in managing attendance, leave requests, and supporting HR tasks.
Good command of English, both spoken and written; proficiency in Chinese is an advantage.
Capable of preparing monthly reports.
Willing to take on other duties as assigned.
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