Job Description

This is a full time role paying up to 24/hour.

Job Description:

The Fleet Purchasing Coordinator is responsible for purchasing materials, tools, parts, & equipment for the Fleet Department, in support of construction field operations. This role will collaborate with all members of the company to ensure requested items are purchased in a timely manner with a dedicated focus on cost & availability. This position is accountable for the quality of work, data accuracy, & compliance of all work processes.

Job Functions:

• Assist in development, implementation, and execution of structured and scalable Purchasing strategies
• Facilitate inventory control initiatives associated with warehouse supplies & consumables
• Prepare RFQ packages and solicit bids from approved supplier base
• Ensure compliance with all cost approval processes
• Receive and process purchase requests from internal personnel
• Negotiate pricing and other terms and conditions with suppliers
• Prepare and process purchase orders
• Ensure receiving documentation is captured and cross referenced against PO details
• Maintain positive professional relationships with co-workers, vendors, and subcontractors.
• Maintain purchase order, vendor, and subcontractor files.
• Directly interact and assist with Accounts Payable department for invoice reconciliation.
• Maintain applicable Purchasing systems, logs, and tracking files
• Implement Tool Room strategy for construction tools, safety consumables, and other supplies, as designated
• Partner with stakeholders to ensure clear requirements for documentation
• Prequalify new suppliers per company requirements
• Perform other administrative tasks, as needed

Minimum Qualifications:

• Minimum of 2 years of supply chain/purchasing related experience
• Proven experience working with inventory control programs
• Strong attention to detail
• Able to document established processes and procedures
• Ability to multi-task in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Clear written and verbal communications in English
• Ability to work non-traditional schedule which may include weekends

Preferred Qualifications:

• Bachelor of Business Administration or other degree relevant to position
• Certified Purchasing Professional such as CPM or CIPS preferred
• Experience in fleet/equipment operations purchasing
• Warehouse/Inventory Control management
• Basic knowledge of heavy equipment & vehicles terminology

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