Job Description

Our client is seeking someone ready to make a difference within the team. Think you could be a fit? Take a look…

Our client’s foundation is built on helping students acquire, develop, and strengthen the language skills necessary to fully participate in academic settings and prepare for life. Currently, they provide an innovative digital learning system to help students accelerate their learning potential to the fullest.

RESPONSIBILITIES:

The Front Desk and Facilities Associate is responsible for creating a welcoming and efficient environment for employees and visitors. This role involves greeting guests, managing mail, ensuring suite security, and other administrative tasks. Additionally, the associate handles facilities-related tasks such as stocking breakroom supplies, monitoring inventory, and coordinating catering.

• Position Type: This is a regular, full-time position. Temp to Hire Compensation: Base pay is anticipated to be between $17.18 and $23.50 per hour.

Location: In this US-based position your location will be in our headquarters in Tempe, Arizona. To be considered for this role, you must be able to work in our Tempe office 5 days a week Monday to Friday (business hours)

In this role you’ll have the opportunity to:

• Greet and assist employees and visitors, ensuring a positive experience.
• Validate parking for guests and employees.
• Check, sort, and distribute incoming mail to appropriate departments/individuals.
• Assist with outgoing mail for various departments/individuals by applying postage and taking to the mailroom for pickup.
• Ensure the security and safety of the suite by following established processes for guests and visitors.
• Assist with meetings by securing conference rooms/meeting areas and coordinating necessary supplies/meeting materials.
• Coordinate communications with other departments when applicable related to meetings, such as IT.
• Monitor the main phone line and manage voicemails.
• Stock breakroom and coffee bars with snacks, soft drinks, coffee, creamer, paper products, and utensils daily.
• Take inventory and report on inventory levels to the Corporate Facilities Manager to ensure necessary breakroom and coffee bar items and office supplies are in stock.
• Assist with the setup and coordination of catered meals and maintain the cleanliness of the breakroom.
• Answer and direct general facilities and office-related questions.
• Serve as backup to the Corporate Facilities Manager.
• Other duties as required.

REQUIREMENTS/QUALIFICATIONS:

Experience, education, and qualifications essential for success in this role, include:

• High School Diploma or equivalent and 2 years of front desk or office experience; or an acceptable combination of education and experience.
• Proficient in standard office technology including MS Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable using communication tools such as Zoom and Slack.
• Must have a friendly and professional demeanor.
• Excellent organization and time management skills.
• Ability to work independently at times with minimal direction, to complete tasks in an environment with many interruptions.
• Articulate and demonstrate excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills, ability to exercise tact in dealing with diverse groups of people with various professional backgrounds, personalities, and work styles.
• Ability to effectively give clear and concise information.
• Ability to lift and carry boxes up to 40 lbs.

Our client is an Equal Opportunity Employer committed to a diverse workforce, providing equal employment and advancement opportunities to all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status.

As a global leader in education and EdTech talent solutions, Mogel provides tailored recruitment solutions. We help companies around the world find, hire, and train people who share their sense of purpose for the work they do.

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