Field Office Assistant Job at Ultimate Staffing, Gilroy, CA

T016eEpIWlFjdVR3aHA1SVFJb1RRNUhNaHc9PQ==
  • Ultimate Staffing
  • Gilroy, CA

Job Description

Field Office Assistant in Construction

A Field Office Assistant (FOA) at a construction site supports the day-to-day operations of the field team by managing administrative tasks, ensuring compliance, coordinating logistics, and helping keep the project running efficiently. This role is critical for communication between the jobsite and the main office.

Administrative & Document Control

  • Daily Reports : Collects and organizes daily field reports from superintendents and foremen.
  • Permits & Compliance Docs : Maintains updated copies of permits, insurance certificates, safety training records, and other regulatory documents
  • Crew Timecards : Collects timecards from field crews, checks for accuracy, and inputs data into the payroll system.
  • Site Visitors : Manages the sign-in process for vendors, subcontractors, inspectors, and visitors, ensuring safety orientation as required.

Office and Site Support

  • Office Supplies : Maintains inventory and places orders for basic site supplies (toner, paper, PPE, kitchen supplies etc.).
  • Shipping & Receiving : Manages incoming and outgoing mail and packages.
  • Meeting Support : Schedule toolbox talks, safety meetings.

Software & Tools Typically Used

  • ACC - construction management software
  • Microsoft Office - particularly Excel, Outlook, and Word
  • Timekeeping Systems - Vista Viewpoint.

Key Skills and Traits

  • Highly Organized : Able to handle competing priorities in a fast-paced job-site environment.
  • Clear Communicator : Interfaces with field crews, superintendents, subcontractors, and home office staff.
  • Problem Solver : Resolves minor site admin issues independently or escalates as needed.

Typical Reporting Structure

Field Office Assistants usually report to:

  • The Project Manager or Project Engineer
  • Occasionally also support the Superintendent or Field Coordinator


Desired Skills and Experience

Field Office Assistant in Construction
A Field Office Assistant (FOA) at a construction site supports the day-to-day operations of the field team by managing administrative tasks, ensuring compliance, coordinating logistics, and helping keep the project running efficiently. This role is critical for communication between the jobsite and the main office.

Administrative & Document Control
* Daily Reports: Collects and organizes daily field reports from superintendents and foremen.
* Permits & Compliance Docs: Maintains updated copies of permits, insurance certificates, safety training records, and other regulatory documents
* Crew Timecards: Collects timecards from field crews, checks for accuracy, and inputs data into the payroll system.
* Site Visitors: Manages the sign-in process for vendors, subcontractors, inspectors, and visitors, ensuring safety orientation as required.
Office and Site Support
* Office Supplies: Maintains inventory and places orders for basic site supplies (toner, paper, PPE, kitchen supplies etc.).
* Shipping & Receiving: Manages incoming and outgoing mail and packages.
* Meeting Support: Schedule toolbox talks, safety meetings.
Software & Tools Typically Used
* ACC - construction management software
* Microsoft Office - particularly Excel, Outlook, and Word
* Timekeeping Systems - Vista Viewpoint.
Key Skills and Traits
* Highly Organized: Able to handle competing priorities in a fast-paced job-site environment.
* Clear Communicator: Interfaces with field crews, superintendents, subcontractors, and home office staff.
* Problem Solver: Resolves minor site admin issues independently or escalates as needed.
Typical Reporting Structure
Field Office Assistants usually report to:
* The Project Manager or Project Engineer
* Occasionally also support the Superintendent or Field Coordinator


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

For subcontractor, Local area, Home office, Gangs,

Similar Jobs

Apple

Corporate Counsel - Global Entities and Expansion Job at Apple

Corporate Counsel - Global Entities and ExpansionCupertino, California, United States Corporate FunctionsSummaryPosted: Jan 08, 2025...  ...: 40Role Number: 200582657Imagine what you could do here. At Apple, new ideas have a way of becoming great products, services, and... 

Senior Helpers - Lansdale

Caregiver/Aide Job at Senior Helpers - Lansdale

Work Near your Home - Positions available in the Lansdale, North Wales, Harleysville, Souderton, Telford, Quakertown, Doylestown & Chalfont and surrounding areas **** Flexible scheduling - weekly work schedule is determined by YOU!!* Experience not required * A valid...

Genie Healthcare

Travel Emergency Department Director - $4,500 per week Job at Genie Healthcare

Genie Healthcare is seeking a travel nurse RN ED - Emergency Department for a travel nursing job in Juneau, Alaska. Job Description & Requirements ~ Specialty: ED - Emergency Department ~ Discipline: RN ~ Start Date: 07/28/2025~ Duration: 13 weeks ~40 hours...

Urgent Team Management

X-Ray Technologist Job at Urgent Team Management

Washington Regional Urgent Care is looking for dedicated and compassionate ARRT Radiology or Limited License X-Ray Techs to join our dynamic healthcare team in Mountain Home, AR. ABOUT WASHINGTON REGIONAL URGENT CARE: Washington Regional Urgent Care, now with six...

Le CYR Consulting

Laboratory Scientist Job at Le CYR Consulting

 ...Completing a bachelor's degree in medical technology or clinical laboratory science. A bachelor's degree in a science or health related...  ...also be considered.Completing a clinical laboratory program or internship through a hospital-based program or as part of their education...