OVERVIEW
A highly successful financial services firm based in Ft. Lauderdale is looking for an Executive Assistant to work directly with the CEO. The ideal candidate is a high-performing professional who is a jack of all trades and can juggle multiple responsibilities with a lot of attention to detail. Candidates who pursue this position should thrive in a fast-paced organizational environment, understand the importance of cross-functional collaboration and have strong relationship management skills. The Executive Assistant will work directly with the CEO and President of the organization and will help in strengthening and optimizing communications, culture and systems that will lead in the successful execution of AOT’s three-year strategic plan and organizational advancement.
DUTIES/RESPONSIBILITIES
• Manage the CEO calendar to ensure his schedule is up to date and deadlines are met.
• Writing and editing emails, drafting memos and preparing communications on behalf of the CEO.
• Organizing and scheduling meetings and/or events and sending reminders as necessary.
• Coordinating travel arrangements and creating trip itineraries for company initiatives and/or engagements.
• Providing support to the program and development teams to ensure work is carried out on a timely basis.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Provide support on additional projects that fall under the purview of the CEO.
• Helping in the drafting, development and execution of the strategic plan to ensure milestones are met.
• Providing administrative and project management support in preparation for leadership and committee meetings throughout the year, including developing materials for said meetings.
• Using various software, including Word, Excel, and Power Point software to prepare reports and/or special projects.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Contribute toward the development of standard operating procedures in all areas of business and continue to find new ways to improve quality and efficiency.
• Collaborate with leaders to build organization-wide best practices.
• Work cross-functionally with all departments to support the future of the company and additional projects as necessary.
• Act as liaison between CEO and management team.
• Issue all tasks and deadlines to team instructed by CEO and confirm ETA of task completion.
QUALIFICATIONS/SKILLS/COMPETENCIES
• Bachelor’s Degree; Comparable experience will also be considered.
• 3+ years experience.
• Project Management Experience.
• Data Driven Mindset.
• Strong communication skills--written, oral and presentation.
• Proven Interpersonal skills.
• Ability to identify problems before they arise
• Ability to work both independently and collaboratively
Salary dependent on level of experience.
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