Job Description

Private equity firm in New York City is looking to hire a Temp to Perm Executive Assistant. This position will be responsible for organization and supporting the daily activities of the Chief Investment Officer (CIO) while assisting in administrative functions for the firm. The ideal candidate will be highly organized, professional, and enthusiastic about managing daily functions and ensuring smooth operations. This position is fully remote but requires someone to work 8/8:30am - 5:30pm Eastern Time. Must be flexible to work OT.

Responsibilities:

• Maintain the CIO calendar: supporting daily task and outreach prioritization.
• Support and maintain consistent and professional communication.
• Schedule meetings, set agendas, take notes, and support follow up.
• Supporting drafting and follow-up of executive correspondence.
• Maintain the CIOs address book and upload new contacts regularly.
• Support file organization and upkeep.
• Coordinate travel arrangements and trip organization for ETC executive team.
• Manage expense reporting for ETC executive team.
• Support HR functions.
• Coordinate with IT support to resolve technical problems efficiently.
• Assist in planning and organizing company events, meetings, and conferences.
• Coordinate mail for virtual inboxes.

Qualifications:

• Bachelor's degree from an accredited university strongly preferred.
• 3+ years of Executive Assistant experience out of financial services.
• Passion for environmental sustainability.
• Highly organized, detail-oriented, and professional.
• Positive attitude with a growth mindset.
• A history of success in cultivating strong internal and external relationships and collaborating cross-functionally.
• Thrives in a fast-paced environment, with the ability to remain calm under pressure.
• Strong technical capacity and experience working with Microsoft Windows Suite (Word, PowerPoint, Excel, Outlook), experience and/or willingness to learn Photoshop and Adobe Indesign.
• Discretion and confidentiality in handling sensitive information.

Pay:

• 85K-100K base depending on experience + discretionary bonus
• Medical, Dental, Vision, 401K match, 2 weeks PTO + standard holidays

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)Beacon Hill

Job Tags

Holiday work, Permanent employment, Temporary work, Flexible hours,

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