Job Description

About Soles For Jesus: SFJ is a nonprofit 501(c)(3) organization that exists to share the love of God by distributing shoes to the underserved in Africa. We partner with leaders in 31 countries throughout Africa and shoes continue to open the door to remote villages with great need. To learn more about our mission, visit SolesForJesus.org.

Position Overview: The Administrative Assistant will support the Office Manager and the organization by managing day-to-day administrative tasks, ensuring smooth operations, and providing excellent communication with staff and volunteers. This individual will serve as the first point of contact for visitors and callers, demonstrating kindness and professionalism while advancing the mission of SFJ. The AA will also be responsible for organizational and clerical tasks, maintaining inventory, managing communications and leading volunteers.

Key Responsibilities:

Administrative Support:

• Manage incoming calls, emails and visitors as the first point of contact with kindness and professionalism
• Timely follow-up to emails and communications 
• Become proficient in donor-based software eTapestry
• Prepare and mail letters to donors and volunteers
• Occasional website updates using WordPress
• Enter checks and make weekly bank deposits
• Provide leadership and support for mass mailings
• Maintain organized and accurate records and files

Event and Volunteer Coordination:

• Assist with planning and executing events, including annual fundraisers (fall luncheon & summer stroll)
• Create Monthly Leader Schedule for SOS Volunteer Events 
• Prepare the warehouse before SOS events
• Showing appreciation to our volunteers & leaders, a valuable part of our team
• Assist with the planning of annual team trip to Africa and a desire to serve in Africa
• Assist with emptying local collection sites and coordinate a volunteer to pick-up when needed
• Able to lift bags of shoes or boxes when needed
• Oversee and provide support for those who organize shoe drives

Communication and Outreach:

• Strong communication skills with co-workers and volunteers
• Prompt replies to emails and inquiries
• Draft and edit correspondence, reports, and promotional materials.
• Help maintain social media platforms and assist with providing content.
• Represent SFJ at schools, churches and events by speaking (staff takes turns)
• Lead volunteer SOS Events with other leaders

Special Projects and Clerical Tasks:

• Support special projects as directed by the Office Manager
• Contribute to our monthly e-newsletter with writing and editing
• Assist with research, data entry, and report preparation for grants or other projects
• Being a team player by supporting organizational needs as they arise
• Assisting with photo projects, calendars and cards
• Maintain inventory of office supplies, ensuring availability and organization

Qualifications:

• A committed Christ follower
• Personable, friendly and teachable
• Associate or Bachelor’s degree preferred (or equivalent experience)
• 1-3 years of experience in an administrative or support role
• Strong reading, writing and communication skills
• Proficiency with Microsoft Office Suite, Google Workspace, and relevant software
• Familiarity with social media and content creation
• Strong organizational skills with an attention to detail
• Ability to manage multiple priorities and meet deadlines in an exciting environment
• Commitment to the overall mission

Key Competencies:

• Interpersonal Skills: Ability to communicate and build positive relationships.
• Problem-Solving: Resourceful and proactive in finding solutions to challenges.
• Adaptability: Flexibility to adjust to changing priorities and needs.
• Initiative: Self-starter with the ability to work independently and collaboratively.
• Professionalism: Demonstrates discretion, reliability and a positive attitude.

Application Process: Interested candidates should submit their resume and cover letter to Diane Studer at DStuder@SolesForJesus.org. Applications will be reviewed on a rolling basis until the position is filled.

Soles For Jesus is an equal opportunity employer and welcomes candidates of all backgrounds to apply.

Apply today and help us impact lives across the globe with God’s love!

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